AGM

Get the latest news from our Annual General Meeting, along with information about our election process.

Annual General Meeting – Thursday 28 April 2016

Nominet’s 2016 Annual General Meeting will be held on Thursday 28 April 2016 in London (venue to be confirmed).

2016 Nominet non-executive director Elections

Following on from the November 2015 Board communique, this update provides further details for members on the elections process for 2016.

Nominet has appointed Electoral Reform Services Ltd as the independent scrutineer for the elections and annual general meeting (AGM) resolutions. Details of the new voting platform and how members can help testing will be provided in the New Year.

The election will close at 10.00 am on Tuesday 26 April 2016, which is also the proxy deadline for the AGM. This means that there is a single deadline for both proxies and election voting, which we hope will be clearer to communicate to members. We anticipate that the election results will be available ahead of the AGM and therefore that the successful candidate(s) will be able to meet members at the AGM.

The 2016 elections sub-committee has also made other recommendations following a review of the 2015 process. The optional meeting with Board directors has been removed, although candidates are encouraged to speak with the Chair and other directors as part of the process. There will be no calling campaign to members in 2016.

The timeline is as follows:

  • Monday 1 February 2016 – Candidates pack published (view candidate pack here)
  • Monday 8 February 2016 – Call for nominations opens
  • Friday 4 March 2016 (noon) – Nominations closes
  • Monday 21 March 2016 – Confirmation of candidates/ issue voting packs/elections open
  • Tuesday 26 April 2016 (10:00) – Elections close and votes counted

Election Process

Following recommendations from the 2015 elections sub-committee, the Nominet Board agreed the process for Non-Executive Director elections and published a framework in advance to help ensure clarity for both members and potential candidates.

Details of the framework used are described below:

Candidacy

  • Any individual nominated and seconded by two members and eligible to be appointed as a director of a UK company may stand.  Nominet will undertake due diligence to ensure this minimum threshold is met; a formal check will be made using publically available information (see https://www.gov.uk/company-director-disqualification ).
  • Candidates are required to sign the non-executive director contract.
  • Proposers and seconders can choose to provide a brief statement for publication on their nominees’ suitability for a position on Nominet’s Board.
  • Prior to the formal call for nominations, candidates considering standing may wish to speak with the Nominet Chair to gain a fuller understanding of the role.
  • A candidate pack will be published in advance of the call for nominations on Monday 8 February 2016. Nominations will then close at noon on Friday 4 March 2016.

Board recommendation of candidates

  • The Board reserves the right to make a recommendation should it feel that this is in the best interests of the company.

Election materials and communication

  • In order to ensure conflicts of interest are declared in candidate statements, Nominet will run a formal check for directorships to ensure there are no omissions, and will request that any material relationships with Nominet are clearly articulated.
  • Candidates’ statements, declarations of interest, and any statements from supporters, will be published in the voting pack.
  • Nominet would only issue a disclaimer if we felt that the statement was not a fair representation of events, or was defamatory. We reserve the right not to publish a statement that we are advised is defamatory.
  • We will continue to send out the voting papers and our annual report electronically to those who have opted in to electronic communications and will encourage those not already signed up to do so.

Member Voting Rights

In advance of our Annual General Meeting, the register of members was closed and the voting rights calculated at noon on 25 March 2015 under the voting rights policy.

Please note that the cap on the voting power of larger members is only applied once all votes are cast. Because we cannot tell in advance who will vote this list only shows uncapped vote allocations, not actual voting power on the day.

If you are aware of any members on this list who should be linked but appear not to be, please let us know via .

The new voting rights are available to download as a pdf file. They have been audited by Popularis Ltd, our elections scrutineer.


Any complaints?

If you have a query or complaint related to the 2015 Nominet Non-Executive Director Elections, please send it to the Head of Governance and the Company Secretary, in their role as the Elections Convener.

Please email your complaint to elections@nominet.uk, remembering to include the following information:

  • Your name and contact details
  • A clear description of your concern or complaint
  • What steps you’d like us to take to resolve the issue
  • Please write ‘complaint’ clearly in the subject line of your email.

You can also make your complaint in writing, and post it to:

Minerva House
Edmund Halley Road
Oxford Science Park
OX4 4DQ
United Kingdom

Next steps

The Elections Convener will acknowledge your complaint as soon as they receive it, and try to respond to it within 5 working days. If this isn’t possible, they’ll let you know within this time when you can expect a response.

The Elections Convener will review the information you provided to decide how to respond – and whether there’s a need to involve Popularis Ltd. (our independent scrutineer), or colleagues from other parts of the company, to investigate it. We’ll keep your complaint on file, as this helps us monitor the number and types of complaints we receive.

About Popularis Ltd

We used Popularis Ltd. as the independent scrutineer for the 2015 AGM and elections. Popularis Ltd. specialises in the management of ballots and elections, and is registered in the UK. Their website is: http://popularis.org


Election archive

Download board election reports from previous years.