AGM

Nominet’s Annual General Meeting took place on Wednesday 18th July in London. The meeting included a strategic update from CEO Russell Haworth, a review of Nominet’s performance during the 18-month period ending 31st March 2018, formal business, and a question and answer session.

The four Ordinary Resolutions set out in the Notice of AGM were passed. View the official confirmation of the 2018 AGM resolutions poll count here.

2018 Board Election

Following the 2018 non-executive director election, James Bladel and David Thornton were appointed to the Nominet UK Board until AGM 2021.

Nominet would like to thank all members who voted and to all the candidates for taking part: Denesh Bhabuta, James Bladel, Rob Golding, Cameron Leask, Alex Monaghan and David Thornton.

The full results from Electoral Reform Services (ERS), the independent scrutineers, are here with the detailed appendix here.

Election Process

Following recommendations from the 2015 Election sub-committee, the Nominet Board agreed on the process for Non-Executive Director elections and published a framework in advance to help ensure clarity for both members and potential candidates.

Details of the framework used are described below:

Candidacy

  • Any individual nominated and seconded by two members and eligible to be appointed as a director of a UK company may stand. Nominet will undertake due diligence to ensure this minimum threshold is met; a formal check will be made using publicly available information (see https://www.gov.uk/company-director-disqualification ).
  • Candidates are required to sign the non-executive director contract.
  • Candidates are required to sign a Declaration of Good Character.
  • Proposers and seconders can choose to provide a brief statement for publication on their nominees’ suitability for a position on Nominet’s Board.
  • Prior to the formal call for nominations, candidates considering standing may wish to speak with the Nominet Chair to gain a fuller understanding of the role.

Board recommendation of candidates

  • The Board reserves the right to make a recommendation should it feel that this is in the best interests of the company.

Election materials and communication

  • In order to ensure conflicts of interest are declared in candidate statements, Nominet will run a formal check for directorships to ensure there are no omissions, and will request that any material relationships with Nominet are clearly articulated.
  • Candidates’ statements, declarations of interest, and any statements from supporters, will be published in the voting pack.
  • Nominet will only issue a disclaimer if we felt that the statement was not a fair representation of events or was defamatory. We reserve the right not to publish a statement that we are advised is defamatory.
  • All voting papers will be issued electronically.

Voting Rights

In advance of our Annual General Meeting, the register of members was closed and the voting rights calculated on 19th June 2018 under the voting rights policy.

Please note that the cap on the voting power of larger members is only applied once all votes are cast. Because we cannot tell in advance who will vote, this list only shows uncapped vote allocations, not actual voting power on the day.

If you are aware of any members on this list who should be linked but appear not to be, please let us know via [email protected].

The June 2018 voting rights are available to download as a pdf file.

Election Complaints

If you have a query or complaint related to the Nominet Non-Executive Director Elections, please send it to the Company Secretary, in their role as the Elections Convener.

Please email your complaint to [email protected], remembering to include the following information:

  • Your name and contact details
  • A clear description of your concern or complaint
  • What steps you’d like us to take to resolve the issue
  • ‘Complaint’ specified clearly in the subject line of your email.

You can also make your complaint by post to:

Minerva House
Edmund Halley Road
Oxford Science Park
OX4 4DQ
United Kingdom

NEXT STEPS

The Elections Convener will acknowledge your complaint as soon as received and aim to respond within five working days. If this isn’t possible, you’ll be contacted within this time as to when to expect a response.

The Elections Convener will review the information you provided to decide how to respond and whether there’s a need to involve ERS (our independent scrutineer), or colleagues from other parts of the company, to investigate it. We’ll keep your complaint on file to help us monitor the number and types of complaints we receive.