AGM

Nominet’s Annual General Meeting took place on Tuesday 22nd September 2020.

In addition to the formal business, the meeting included a strategic update from the CEO, Russell Haworth and a review of Nominet’s performance during the 12 month period ending 31st March 2020. There was also time dedicated to the recent consultation topic of expired domains, as well as a question and answer session.

The three resolutions set out in the notice of AGM were passed.

Phil Buckingham now joins the Board as a member-elected non-executive director. The confirmation of the 2020 NED election poll count can be be viewed here, and an overview of the voting results.

Thank you to all the candidates, and the members who took the time to vote.

Thank you also to outgoing Board member, Kelly Salter, for her contribution and service to Nominet

2020 Board Election

Following this year’s member elected director election, we are pleased to welcome Phil Buckingham to the Nominet Board. Phil will join the Board at the end of today’s AGM.

We would like to thank all the candidates who took part.

A summary of the voting is now available from our election scrutineer, Civica. An overview of the voting results can be found here.

Election Process

Following recommendations from the 2015 Election sub-committee, the Nominet Board agreed on the process for Non-Executive Director elections and published a framework in advance to help ensure clarity for both members and potential candidates.

Details of the framework used are described below:

Candidacy

  • Any individual nominated and seconded by two members and eligible to be appointed as a director of a UK company may stand. Nominet will undertake due diligence to ensure this minimum threshold is met; a formal check will be made using publicly available information (see https://www.gov.uk/company-director-disqualification ).
  • Candidates are required to sign the non-executive director contract.
  • Candidates are required to sign a Declaration of Good Character.
  • Proposers and seconders must provide a brief statement for publication on their nominees’ suitability for a position on Nominet’s Board.
  • Prior to the formal call for nominations, candidates considering standing may wish to speak with the Nominet Chair to gain a fuller understanding of the role.

Board recommendation of candidates

  • The Board reserves the right to make a recommendation should it feel that this is in the best interests of the company.

Election materials and communication

  • In order to ensure conflicts of interest are declared in candidate statements, Nominet will run a formal check for directorships to ensure there are no omissions, and will request that any material relationships with Nominet are clearly articulated.
  • Candidates’ statements, declarations of interest, and any statements from supporters, will be published in the voting pack.
  • Nominet will only issue a disclaimer if we felt that the statement was not a fair representation of events or was defamatory. We reserve the right not to publish a statement that we are advised is defamatory.
  • All voting papers will be issued electronically.

Voting Rights

The voting rights for the 2020 AGM and NED election were calculated on Friday the 21st August 2020.

Election Complaints

If you have a query or complaint related to the Nominet Non-Executive Director Elections, please send it to the Company Secretary, in their role as the Elections Convener.

Please email your complaint to [email protected], remembering to include the following information:

  • Your name and contact details
  • A clear description of your concern or complaint
  • What steps you’d like us to take to resolve the issue
  • ‘Complaint’ specified clearly in the subject line of your email.

You can also make your complaint by post to:

Minerva House
Edmund Halley Road
Oxford Science Park
OX4 4DQ
United Kingdom

NEXT STEPS

The Elections Convener will acknowledge your complaint as soon as received and aim to respond within five working days. If this isn’t possible, you’ll be contacted within this time as to when to expect a response.

The Elections Convener will review the information you provided to decide how to respond and whether there’s a need to involve Civica (our independent scrutineer), or colleagues from other parts of the company, to investigate it. We’ll keep your complaint on file to help us monitor the number and types of complaints we receive.