AGM

Get the latest news from our Annual General Meeting, along with information about our election process.

Annual General Meeting – Wednesday 18th July 2018

Registrations are now open for the Nominet UK Annual General Meeting (AGM) which is taking place on Wednesday 18th July 2018 at 15:00, BST at Etc Venues, Marble Arch, London W2 2EA.

You can register to attend in person or via the webinar using the links below:

The formal notice of the meeting will be posted here in due course.

2018 Board Election

The candidate pack for the 2018 election can be downloaded here.

Nominations open on Friday 25th May 2018 and will close at noon (BST) on Friday 8th June 2018.


Election Process

Following recommendations from the 2015 Election sub-committee, the Nominet Board agreed the process for Non-Executive Director elections and published a framework in advance to help ensure clarity for both members and potential candidates.

Details of the framework used are described below:

Candidacy

  • Any individual nominated and seconded by two members and eligible to be appointed as a director of a UK company may stand. Nominet will undertake due diligence to ensure this minimum threshold is met; a formal check will be made using publically available information (see https://www.gov.uk/company-director-disqualification ).
  • Candidates are required to sign the non-executive director contract.
  • Candidates are required to sign a Declaration of Good Character.
  • Proposers and seconders can choose to provide a brief statement for publication on their nominees’ suitability for a position on Nominet’s Board.
  • Prior to the formal call for nominations, candidates considering standing may wish to speak with the Nominet Chair to gain a fuller understanding of the role.

Board recommendation of candidates

  • The Board reserves the right to make a recommendation should it feel that this is in the best interests of the company.

Election materials and communication

  • In order to ensure conflicts of interest are declared in candidate statements, Nominet will run a formal check for directorships to ensure there are no omissions, and will request that any material relationships with Nominet are clearly articulated.
  • Candidates’ statements, declarations of interest, and any statements from supporters, will be published in the voting pack.
  • Nominet would only issue a disclaimer if we felt that the statement was not a fair representation of events, or was defamatory. We reserve the right not to publish a statement that we are advised is defamatory.
  • All voting papers will be issued electronically.

Member Voting Rights

In advance of our Annual General Meeting, the register of members was closed and the voting rights calculated on 19th June 2018 under the voting rights policy.

Please note that the cap on the voting power of larger members is only applied once all votes are cast. Because we cannot tell in advance who will vote this list only shows uncapped vote allocations, not actual voting power on the day.

If you are aware of any members on this list who should be linked but appear not to be, please let us know via [email protected].

The June 2018 voting rights are available to download as a pdf file.


Any complaints?

If you have a query or complaint related to the Nominet Non-Executive Director Elections, please send it to the Company Secretary, in their role as the Elections Convener.

Please email your complaint to [email protected], remembering to include the following information:

  • Your name and contact details
  • A clear description of your concern or complaint
  • What steps you’d like us to take to resolve the issue
  • Please write ‘complaint’ clearly in the subject line of your email.

You can also make your complaint in writing, and post it to:

Minerva House
Edmund Halley Road
Oxford Science Park
OX4 4DQ
United Kingdom

Next steps

The Elections Convener will acknowledge your complaint as soon as they receive it, and try to respond to it within 5 working days. If this isn’t possible, they’ll let you know within this time when you can expect a response.

The Elections Convener will review the information you provided to decide how to respond – and whether there’s a need to involve ERS (our independent scrutineer), or colleagues from other parts of the company, to investigate it. We’ll keep your complaint on file, as this helps us monitor the number and types of complaints we receive.


Election archive

Download board election reports from previous years.

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