AGM

Get the latest news from our Annual General Meeting, along with information about our election process.

Annual General Meeting – Thursday 27 April 2017

Nominet’s 2017 Annual General Meeting was held on Thursday 27th April 2017 at 3pm in accordance with the notice of the meeting. All three resolutions were approved by members. Notice of AGM and voting results for Resolutions have now been published.

Results of 2017 Nominet non-executive director Election

We are delighted to announce that Kelly Salter has been appointed as our new non-executive director following this year’s vote for the member-elected vacancy.

We would like to thank all the candidates: Denesh Bhabuta, Phil Buckingham and Jacob Colton for taking part and thank Denesh for his contribution to the Board over the last three years. We look forward to working with Kelly and extend her a warm welcome to Nominet’s Board.

The full results from ERS are available here, with supporting appendix.


Election Process

Following recommendations from the 2015 Election sub-committee, the Nominet Board agreed the process for Non-Executive Director elections and published a framework in advance to help ensure clarity for both members and potential candidates.

Details of the framework used are described below:

Candidacy

  • Any individual nominated and seconded by two members and eligible to be appointed as a director of a UK company may stand. Nominet will undertake due diligence to ensure this minimum threshold is met; a formal check will be made using publically available information (see https://www.gov.uk/company-director-disqualification ).
  • Candidates are required to sign the non-executive director contract.
  • Proposers and seconders can choose to provide a brief statement for publication on their nominees’ suitability for a position on Nominet’s Board.
  • Prior to the formal call for nominations, candidates considering standing may wish to speak with the Nominet Chair to gain a fuller understanding of the role.
  • A candidate pack will be published at the opening of the call for nominations on Monday 20 February 2017. Nominations will then close at noon on Friday 10 March 2017.

Board recommendation of candidates

  • The Board reserves the right to make a recommendation should it feel that this is in the best interests of the company.

Election materials and communication

  • In order to ensure conflicts of interest are declared in candidate statements, Nominet will run a formal check for directorships to ensure there are no omissions, and will request that any material relationships with Nominet are clearly articulated.
  • Candidates’ statements, declarations of interest, and any statements from supporters, will be published in the voting pack.
  • Nominet would only issue a disclaimer if we felt that the statement was not a fair representation of events, or was defamatory. We reserve the right not to publish a statement that we are advised is defamatory.
  • We will continue to send out the voting papers and our annual report electronically to those who have opted in to electronic communications and will encourage those not already signed up to do so.

Member Voting Rights

In advance of our Annual General Meeting, the register of members was closed and the voting rights calculated on 1 March 2017 under the voting rights policy.

Please note that the cap on the voting power of larger members is only applied once all votes are cast. Because we cannot tell in advance who will vote this list only shows uncapped vote allocations, not actual voting power on the day.

If you are aware of any members on this list who should be linked but appear not to be, please let us know via [email protected].

The new voting rights are available to download as a pdf file.


Any complaints?

If you have a query or complaint related to the Nominet Non-Executive Director Elections, please send it to the Company Secretary, in their role as the Elections Convener.

Please email your complaint to [email protected], remembering to include the following information:

  • Your name and contact details
  • A clear description of your concern or complaint
  • What steps you’d like us to take to resolve the issue
  • Please write ‘complaint’ clearly in the subject line of your email.

You can also make your complaint in writing, and post it to:

Minerva House
Edmund Halley Road
Oxford Science Park
OX4 4DQ
United Kingdom

Next steps

The Elections Convener will acknowledge your complaint as soon as they receive it, and try to respond to it within 5 working days. If this isn’t possible, they’ll let you know within this time when you can expect a response.

The Elections Convener will review the information you provided to decide how to respond – and whether there’s a need to involve ERS (our independent scrutineer), or colleagues from other parts of the company, to investigate it. We’ll keep your complaint on file, as this helps us monitor the number and types of complaints we receive.


Election archive

Download board election reports from previous years.

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